Application Inventory
Establishing what is actually in use, including the tools bought on a card that never reached a central list.
Software Portfolio Optimization
Identify redundant tools and subscriptions — and what they are quietly costing.
Overview
Software portfolios grow by addition. Tools arrive with a team, a project or an acquisition, and very little ever leaves. Nextherrion establishes what you are paying for, what is actually used, where three products do one job, and what could be consolidated — including the integration and training cost that makes consolidation worth doing properly rather than quickly.
Inventory, usage analysis, overlap identification, licence review and a consolidation plan with the migration cost included.
Usage Analysis
Measuring real adoption against what is paid for — seat counts and licence tiers are frequently set years before current usage.
Overlap & Redundancy Mapping
Finding where several products do the same job, which is common wherever teams have bought independently.
WHAT WE DO
Portfolio Services We Offer
Licence & Contract Review
Reviewing terms, renewal dates and tiers, so decisions are made before auto-renewal rather than after it.
Consolidation Planning
A plan for what merges into what, with migration, integration and retraining costed rather than assumed to be free.
Build vs Buy Assessment
Where a tool nearly fits, deciding honestly between configuring, replacing or building — including the cost of doing nothing.
Shadow IT Discovery
Finding tools in use outside procurement, which matter more for the data they hold than for what they cost.
Rationalization Roadmap
Sequencing changes so disruption is spread and each step is justified on its own, rather than as part of a single large programme.
OUTCOMES
What Rationalization Changes
The saving is rarely the headline. Fewer tools means fewer integrations, fewer access reviews and fewer places your data sits.
- Unused licences retired
- Overlapping tools consolidated
- Renewals decided, not defaulted
- Fewer integrations to maintain
- Data in fewer places
- A portfolio somebody owns
FAQ
Frequently Asked Questions
How do we find tools nobody told us about?
Expense data, identity provider logs and network traffic between them cover most of it. Shadow IT is usually a response to a gap worth understanding rather than simply a breach of policy.
Is consolidation always worth it?
No. Migration, integration and retraining can exceed the licence saving, which is why those are costed before a recommendation.
What if teams resist losing a tool?
Worth listening to. Sometimes the overlap is superficial and the tools genuinely differ in ways the inventory does not capture.
How much is typically recoverable?
It depends on portfolio age and how decentralized buying has been. Analysis gives a figure from your own contracts rather than an industry average.
Is this only about cost?
No. Each tool is an integration, an access review and a place your data lives. Reducing the count reduces surface area as well as spend.
How often should we review?
Annually, aligned to renewal cycles, so decisions happen before auto-renewal rather than in the month after it.
TECHNOLOGY
Built on Industry Leading Technology
AI and Generative AI, agent frameworks, cloud platforms, data tooling and modern application stacks — chosen per problem rather than per preference.
HOW WE DELIVER
Portfolio Optimization Process
- 01Inventory & Discovery
- 02Usage & Cost Analysis
- 03Overlap Assessment
- 04Consolidation Options
- 05Migration Costing
- 06Rationalization Roadmap
- 07Review Cadence
Do you know what software you are paying for?
Start with an inventory. The first pass is usually the surprising one.